Veterinary practitioner requirements
Labelling and advice notes for veterinary chemicals and medicated stockfeed
When selling a veterinary chemical product for the treatment of a stock animal, specified information must be included on labels attached to the veterinary chemical product container or provided as an advice note to the buyer.
This is required in the following situations:
- A veterinary chemical product registered by the Australian Pesticides and Veterinary Medicines Authority (APVMA) that is sold for the treatment of a species of animal in accordance with the directions on the product label (on label use), must be sold with the approved APVMA label for that product.
- A veterinary chemical product sold in bulk quantities must be sold with an advice note containing the information outlined under 'Label and advice note contents'.
- Where a veterinary practitioner sells a veterinary chemical product for a use that is not in accordance with directions on the product label (off label use), they must supply a label or advice note containing information outlined under 'Label and advice note contents'.
- The veterinary practitioner determines that a complex dosage regime makes it necessary to provide separate written instructions, the veterinary chemical product must be sold with an advice note containing the information outlined under 'Label and advice note contents'.
Label and advice note contents
All labels and advice notes must include the following information.
Business name, address and telephone number of the veterinary practitioner
Date the product was sold
Species, breed, age and sex of the animal to be treated
Directions for treating the animal with the product
Withholding period for the species treated (if this does not apply, use the statement, 'Nil Withholding Requirement'
Batch number of the product and its expiry date (if known)
Product name (unless it is sold in a container bearing the manufacturer's label)
Name and concentration of the active constituent (if the veterinary chemical product is unregistered)
If you provide a label, it must be securely attached to the container of the product.
If you provide an advice note , the buyer must be supplied with it before or at the time of the initial treatment.
A veterinary advice note template has been developed by Agriculture Victoria. The information recommended for recording in the Veterinary advice note template meets the legislative requirements for chemical use records for both veterinarians and producers. The template is only a suggested format and may be customised as required. Veterinary advice notes must be provided to the producer before or at the time of treatment of the animal/s.
Withholding period requirements
Veterinary practitioners must ensure that the withholding period specified for a veterinary chemical product will guarantee that any stock or produce derived from stock treated with that product (e.g. meat, milk, wool) will not be contaminated with unacceptable chemical residues as a result of the treatment.
The withholding period set cannot be less than that specified by the Australian Pesticides and Veterinary Medicines Authority (APVMA).
Recording the sale or use of veterinary chemical product by a veterinary practitioner
The following record keeping requirements apply to the sale or use of a veterinary chemical product by a veterinary practitioner for the treatment of a stock animal that:
- contains a Schedule 4 Poison substance
- is an unregistered veterinary chemical product
- is a registered veterinary chemical sold without an APVMA approved label
- is a registered veterinary chemical sold for a use not specified on the APVMA approved label, or
- has a withholding period.
A veterinary practitioner must, within 24 hours of selling or using a veterinary chemical product for the treatment of a stock animal, ensure an accurate written record to be made of the following details. These records must be kept for two years after the sale or use of the product.
Date the product was sold or used
Directions for use of the product
Name and address of the buyer
Quantity (amount) of the product sold or used
Species of animal treated or intended to be treated
Location of the animal treated or intended to be treated
The withholding period (if any) for the product
If the veterinary chemical product is unregistered, the following additional records are required.
Name of active constituent
Concentration in which the product was sold or used
Form in which the product was sold or used
Another person may make records of veterinary chemical use on behalf of a veterinary practitioner (e.g. receptionist, veterinary nurse).
Veterinary chemical products with 'Do Not' statements
Veterinarians are not permitted to use a veterinary chemical product contrary to a specific restraint on the manufacturer's label (e.g. 'Do not use in food producing animals' or 'Not for use in cattle that are producing milk'). In some states, it is permitted to treat a single major species animal contrary to a 'Do Not' statement in the same way as for unregistered products. Other states do not permit any treatment contrary to a 'Do Not' statement (NT and Vic), hence it is important to check the relevant legislation.