NLIS Requirements for Live Cattle Exports
Note Number: AG1334
Published: August 2007
Updated: January 2010
In order to maintain Lifetime Traceability cattle need to be transferred on the NLIS database when they are moved between two different Property Identification Codes (PICs). Since 1 July 2005 it has been a requirement to notify the NLIS database of property-to- property movements, those that do not involve saleyards or abattoirs, i.e. farm to farm /farm to feedlot. The legal responsibility of notification rests with the person receiving the cattle and this applies whether the cattle are sold or agisted.
Further information: Setting up a live export NLIS database account
What are my requirements?
The operators of properties receiving cattle in preparation for live export are required by law to record the movement on the NLIS database within 7 days of arrival of the cattle, or, before the cattle are dispatched, within 7 days. All movements of cattle between two different PICs must be recorded on the NLIS database.
Live Cattle export companies, operators of quarantine/depot facilities and their contracted agents need to work together to achieve these transfers.
The live exporter is responsible for them being done correctly. Persons managing these transfers will need to have a Live Exporter account on the NLIS database in order to transfer cattle. It should be noted that this type of account differs from a regular agent account.
To set up an NLIS Live Exporter database account please refer to AgNote setting up a live export NLIS database account a step by step guide.
As most Live Export agents do not operate from a single land holding they should apply for an agent PIC which can then be used to apply for a Live Exporter NLIS database account.
For operators of quarantine properties/depots the PIC of the property can be used to apply for the database account.
To apply for an Agent PIC please contact our toll-free NLIS Helpline on 1800 678 779 during business hours. Once set up this database account can then be used to complete all NLIS database transfers.
Transferring Cattle on the NLIS Database
Figure 1 illustrates a scenario of cattle movements. It should be noted that Victoria does not allow mob based movements as this method does not involve scanning all individual tag numbers.
All cattle managed by Live Exporters in Victoria must be identified with approved NLIS tags. If cattle arrive at an export depot/quarantine facility without tags, they must be tagged with post-breeder tags allocated to the depot/quarantine facility.
You can order tags online.
All cattle must be individually scanned and transferred on the database between each different PIC.
Cattle can be transferred in a number of ways on the NLIS database including the use of specifically designed software as an interface.
Cattle must be transferred to a valid PIC. Cattle leaving the country must be transferred from their last location (quarantine property/feedlot) to a Port PIC. It is important that the department is able to trace on the database which port the cattle left Australia from.
Figure 1. Live cattle export movements must be recorded for the movements as listed below.
Victorian Port PICs
Port of Portland 3PTAR001
Port of Tullamarine 3PTAL003
From either of these Port PICs Live Exporters must then transfer the animals to EEEEEEEE (8Es) once they have left the port.
Any animals that are not exported which re-enter the domestic system directly to a property must be transferred on the NLIS database. The only exemption from this is if an animal goes directly to a saleyard or processor where the saleyard managers and processors are responsible for notifying the database. Cattle sent from the quarantine property/feedlot must be accompanied by a correctly completed NVD declaring any chemical treatments such as injections and statements made relating to withholding periods and export slaughter intervals.
What you will need to set up a Live Exporter NLIS Database account
Live Exporter Agent PIC
Agent PICs are issued to Live Export agents to enable the prompt registration of cattle movements on the NLIS database. Agent PICs are useful in the Live Exporter industry as it allows all cattle movement to be done from a single PIC thus avoiding the need to have several PICs linked to the one NLIS database account.
Live Exporter Agent PICs can be obtained by contacting the NLIS hotline on 1800 678 779.
You will need an email account to set up a NLIS Live Exporter Database Account.
Once you have obtained these two things you can follow the steps in Agnote Setting up a live export NLIS database account a step by step guide
Live Exporter Database Accounts
Once you have set up your database account one of the most common ways that you can transfer animals is using non written authority transfers. As most Live exporters operate from a number of land holdings, non written authority allows you to transfer animals between PICs which you might not necessarily own or have database access to i.e. agistment property-to-feedlot.
This Agnote provides a step by step guide on how to make a non written authority transfer. Other methods of transferring cattle on the NLIS database may also be used including specifically designed software. Regardless of the method you chose to move cattle on the NLIS database you are still required to complete transfers using a Live Exporter NLIS database account type.
Non Written Authority method to move cattle
To record the movement of cattle via non written authority, you need to tell the NLIS database the following information:
- RFID numbers of cattle being moved
- PIC they are moving from
- PIC they are moving to
- NVD or waybill number
- Date of cattle moved
- Details of who provided you with authorisation to record the movement and,
- Confirmation of your authority to record the movement.
From the drop down menu on the Live Exporter Homepage click on the Notify database of CATTLE MOVED (NON-WRITTEN AUTHORITY) and then click GO
You will then see a screen giving you two methods to choose from - either TYPE IN DETAILS or UPLOAD A FILE
Type in Details method
After you have clicked on the TYPE IN DETAILS button you will see a screen which allows you to manually type or paste the RFID numbers of the cattle you are moving. Fill in the rest of the information and click Continue. You'll be asked to confirm what you have entered. Once you're done, you will receive an Upload ID, which is your record of the transaction.
*Keep in mind that you will be automatically logged off the database if you remain on one screen for more than 10 minutes. So only choose this method if you have small numbers of cattle to transfer.
Upload a file method
This method is best if you have large numbers of cattle to transfer using a file you have created on your computer or if you are using reader software.
After you have clicked on the UPLOAD A FILE button Click on the BROWSE button and find the file on your computer. The file must be in a specific format. Information on how to create this file and on accepted file formats can be found by clicking the HELP button.
The system guides you from start to finish. Other methods to transfer cattle on the NLIS database are described in the brochure Cattle Transfers. Regardless of the method you chose you are still required to complete transfers using a Live Exporter NLIS database account type.
NLIS Export Agent PIC RULES
- If you transfer cattle to an Agents PIC cattle must be transferred off the agents PIC within 7 days.
- An email will be sent if the Live Exporter has not transferred cattle from Agent PICs after 7 days. The department will be monitoring transfers to ensure compliance.
- All cattle that are transferred to an Agents PIC will loose their EU eligibility; these cattle cannot be transferred to another EU PIC.
Specific NLIS database queries
NLIS Hotline: 1800 NLIS ID (1800 654 743)
NLIS queries in Victoria
For queries on the NLIS in Victoria, call our Helpline on 1800 678 779 during business hours.
Ordering NLIS devices online
You can now order NLIS devices online using a credit card.
To attend a workshop on NLIS, contact one of the NLIS extension team.
This Agnote was developed by Kate McCue. August 2007.
It was reviewed by: Peter Corbet, Biosecurity Victoria Animal Standards, January 2010.
Published and Authorised by:
Department of Environment and Primary Industries
1 Spring Street
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The advice provided in this publication is intended as a source of information only. Always read the label before using any of the products mentioned. The State of Victoria and its employees do not guarantee that the publication is without flaw of any kind or is wholly appropriate for your particular purposes and therefore disclaims all liability for any error, loss or other consequence which may arise from you relying on any information in this publication