National vendor declarations

A National Vendor Declaration (NVD) is a document completed by the owner or person responsible for the husbandry of the livestock.

The NVD declares necessary and valuable information about the food safety status of the livestock being sold (for example, chemical treatment and exposure history). It's the key tool that underpins Australia's food safety reputation for livestock.

Buyers rely on the NVD for accurate information on the livestock purchased, and processors rely on the information to ensure only the safest food enters our food chain.

False or misleading answers on an NVD can lead to prosecution and civil action by the buyer.

When an NVD is required

Consignors must provide an NVD when cattle, sheep, goats and pigs of any age are:

  • sent to an abattoir or saleyard
  • moved to a property with a different Property Identification Code (PIC)
  • given away or sold as pets.

The NVD must be provided to the person receiving the stock by no later than the time of their arrival.

NVDs are not required:

  • for dead livestock being sent for processing in a knackery
  • for livestock being consigned to an agricultural show or exhibition (provided the livestock will be returned to the exhibitor's property immediately after the event).

Where to get NVD forms for sheep, goats and cattle

NVD forms for cattle, sheep and goats are supplied by Livestock Production Assurance (LPA). LPA is the red meat industry's voluntary on-farm quality assurance program.

If you're LPA accredited, you can get LPA NVDs online or by calling the helpline on 1800 683 111.

Victorian Vendor Declaration – sheep and goats

To help producers who are not part of the LPA program and so don't use NVDs, there's a generic Victorian Vendor Declaration (VVD) available:

Some buyers might require as a condition of purchase that vendors supply a correctly completed current edition LPA NVD form. This VVD is not one of these.

Check with the person receiving your sheep or goats whether they will accept a VVD in this format.

Where to get NVD forms for pigs

NVD forms for pigs are supplied by Australian Pork Limited through its PigPass program. They are called PigPass NVDs.

To access PigPass NVDs:

To obtain NVDs you need a PIC

You will need a PIC before ordering NVD forms. Applying for a PIC is simple and there is no cost involved. More information on PICs and how to apply for one can be found on the Property Identification Codes web page.

How to fill out an NVD

The entire NVD must be correctly completed to meet industry standards. Further information about how to complete specific NVDs can be found on the Integrity Systems website.

NVD requirements for sheep and goats

Consignors of visually NLIS tagged sheep and goats that were not bred on the property must either:

  • record all the PICs printed on the NLIS (Sheep or goat) tags attached to the animals on your NVD, or
  • attach a pink NLIS (sheep or goat) post-breeder tag on which is printed the PIC of the property from which the sheep or goats are to be dispatched

Consignors of electronically NLIS tagged sheep and goats that were not bred on the property must:

  • record their own PIC, the PIC of dispatch, on the NVD.

There are no requirements to add extra PICs on the NVD if the introduced animals have electronic NLIS tags and have been transferred on the NLIS database onto the PIC.

Do I need to get an NVD from the seller or their agent when I buy livestock?

It's crucial to get the information provided on movement documentation such as an NVD as it contains a declaration of the health and food safety status of the animals.

Stock agents must provide a copy of the consignor's NVD or a post-sale summary within two working days of the purchase of store and breeding stock.

Keeping copies of your NVDs

You must keep NVDs for purchased livestock for seven years for cattle, sheep and goats and two years for pigs to allow the tracking of animals if the need arises.

Sellers must also keep a copy of the NVD forms that they provide for seven years.

Which NVD/PigPass edition do I need to use?

Many buyers are only interested in purchasing livestock accompanied by a current LPA NVD or PigPass NVD. It's important that livestock producers check the expectations and requirements of buyers when trading livestock.

Page last updated: 04 Oct 2021