Record keeping format and templates
You can keep your records in any format that suits you. Records of use can be:
- hand written
- computer generated
- kept in record books
- recorded as part of a quality assurance program.
The only requirement is that the records:
- contain all the required information
- are clear and accurate
- are readily available to an authorised officer on request.
Records may be made by a third party (such as a supervisor or assistant) or through automated data logging, but it's up to the chemical user to make sure they are accurate and are kept for the required period.
A good sign that your record-keeping system is suitable is if another person can pick up your documentation and get a clear picture of exactly what you did, on any given day, without any assistance.
Top 10 record-keeping tips
Agriculture Victoria’s top 10 tips to assist you to meet the record-keeping requirements.
Record-keeping templates
You can use the following templates to keep records of your chemical use or supply.
Agricultural chemicals
- Record-keeping template: Agricultural chemical use (WORD - 198.2 KB)
- Record-keeping template: Agricultural chemical use (PDF - 424.6 KB)
- Record-keeping template: Agricultural chemical use — Spraydrift restraints (WORD - 70.0 KB)
Veterinary chemicals
- Record-keeping template: Veterinary chemical use (WORD - 198.0 KB)
- Record-keeping template: Veterinary chemical use (PDF - 428.0 KB)
Pest animal bait products
- Record-keeping template: Pest animal bait products (WORD - 198.6 KB)
- Record-keeping template: Pest animal bait products (PDF - 359.9 KB)
Retail supply of Schedule 7 'Dangerous poisons'
- Record-keeping template: Retail Supply of S7s (WORD - 80.0 KB)
- Record-keeping template: Retail Supply of S7s (PDF - 27.4 KB)
Bees
- Record-keeping template: Treatment of bees or beekeeping equipment (WORD - 198.1 KB)
- Record-keeping template: Treatment of bees or beekeeping equipment (PDF - 361.3 KB)
Aquatic species
- Record-keeping template: Treatment of aquatic species (WORD - 198.3 KB)
- Record-keeping template: Treatment of aquatic species (PDF - 387.7 KB)
Spray drift restraints
Page last updated: 20 Dec 2022