Record keeping format and templates

You can keep your records in any format that suits you. Records of use can be:

• hand written
• computer generated
• kept in record books
• recorded as part of a quality assurance program.

The only requirement is that the records:

• contain all the required information
• are clear and accurate
• are readily available to an authorised officer on request.

Records may be made by a third party (such as a supervisor or assistant) or through automated data logging, but it's up to the chemical user to make sure they are accurate and are kept for the required period.

A good sign that your record-keeping system is suitable is if another person can pick up your documentation and get a clear picture of exactly what you did, on any given day, without any assistance.

Top 10 record-keeping tips

• Top 10 record-keeping tips (PDF - 184.5 KB)
• Top 10 record-keeping tips (WORD - 119.6 KB)

Record-keeping templates

You can use the following templates to keep records of your chemical use or supply.

Agricultural chemicals

• Record-keeping template: Agricultural chemical use (WORD - 198.2 KB)
• Record-keeping template: Agricultural chemical use (PDF - 424.6 KB)
• Record-keeping template: Agricultural chemical use — Spraydrift restraints (WORD - 70.0 KB)

Veterinary chemicals

• Record-keeping template: Veterinary chemical use (WORD - 198.0 KB)
• Record-keeping template: Veterinary chemical use (PDF - 428.0 KB)

Pest animal bait products

• Record-keeping template: Pest animal bait products (WORD - 198.6 KB)
• Record-keeping template: Pest animal bait products (PDF - 359.9 KB)

Retail supply of Schedule 7 'Dangerous poisons'

• Record-keeping template: Retail Supply of S7s (WORD - 80.0 KB)
• Record-keeping template: Retail Supply of S7s (PDF - 27.4 KB)

Bees

• Record-keeping template: Treatment of bees or beekeeping equipment (WORD - 198.1 KB)
• Record-keeping template: Treatment of bees or beekeeping equipment (PDF - 361.3 KB)

Aquatic species

• Record-keeping template: Treatment of aquatic species (WORD - 198.3 KB)
• Record-keeping template: Treatment of aquatic species (PDF - 387.7 KB)

Spray drift restraints

• Record keeping template –  agricultural chemical use  (PDF - 105.5 KB)
• Record keeping template –  agricultural chemical use (WORD - 70.6 KB)