Record keeping format and templates

You can keep your records in any format that suits you. Records of use can be:

• hand written
• computer generated
• kept in record books
• recorded as part of a quality assurance program.

The only requirement is that the records:

• contain all the required information
• are clear and accurate
• are readily available to an authorised officer on request.

Records may be made by a third party (such as a supervisor or assistant) or through automated data logging, but the chemical user must make sure records are accurate and are kept for the required period.

A good sign that your record keeping system is suitable is if another person can pick up your documentation and get a clear picture of exactly what you did, on any given day, without any assistance.

Record keeping templates

You can use the following templates to keep records of your chemical use or supply.

Agricultural chemicals

• Record keeping template: Agricultural chemical use (WORD - 198.2 KB)
• Record keeping template: Agricultural chemical use (PDF - 424.6 KB)
• Record keeping template: Agricultural chemical use — Spraydrift restraints (WORD - 70.0 KB)

Veterinary chemicals

• Record keeping template: Veterinary chemical use (WORD - 198.0 KB)
• Record keeping template: Veterinary chemical use (PDF - 428.0 KB)

Pest animal bait products

• Record keeping template: Pest animal bait products (WORD - 198.6 KB)
• Record keeping template: Pest animal bait products (PDF - 359.9 KB)

Retail supply of Schedule 7 'Dangerous poisons'

• Record keeping template: Retail Supply of S7s (WORD - 80.0 KB)
• Record keeping template: Retail Supply of S7s (PDF - 27.4 KB)

Bees

• Record keeping template: Treatment of bees or beekeeping equipment (WORD - 198.1 KB)
• Record keeping template: Treatment of bees or beekeeping equipment (PDF - 361.3 KB)

Aquatic species

• Record keeping template: Treatment of aquatic species (WORD - 198.3 KB)
• Record keeping template: Treatment of aquatic species (PDF - 387.7 KB)

Spray drift restraints

• Record keeping template –  agricultural chemical use  (PDF - 105.5 KB)
• Record keeping template –  agricultural chemical use (WORD - 70.6 KB)