Record keeping format and templates

You can keep your records in any format that suits you. Records of use can be:

  • hand written
  • computer generated
  • kept in record books
  • recorded as part of a quality assurance program.

The only requirement is that the records:

  • contain all the required information
  • are clear and accurate
  • are readily available to an authorised officer on request.

Records may be made by a third party (such as a supervisor or assistant) or through automated data logging, but the chemical user must make sure records are accurate and are kept for the required period.

A good sign that your record keeping system is suitable is if another person can pick up your documentation and get a clear picture of exactly what you did, on any given day, without any assistance.

Record keeping templates

You can use the following templates to keep records of your chemical use or supply.

Agricultural chemicals

Veterinary chemicals

Pest animal bait products

Retail supply of Schedule 7 'Dangerous poisons'


Aquatic species

Spray drift restraints

Page last updated: 06 Nov 2023